OwlThe following information is from OSHA information available on www.OSHA.gov where you will find the official publications. This page is intended for general information only. Please visit the government website for the latest and complete regulations.  OSHA Official Site   You can also order required posters, brochures and safety materials from this website, including the OSHA handbook.

Do I Have to keep records?

You may check directly with the OSHA documentation to see if you are exempt: OSHA

Every employer who is subject to OSHA and has more than 10 employees is required to maintain records relating to employee injuries and illness. This illness and injury log may be kept on a form developed by OSHA, known as OSHA Forms 300 and 300A: Injury and Illness Log and Summary.

Although the records are generally not filed with OSHA, they must be maintained at the worksite for a five-year period and made available to employees and OSHA inspectors.

The information contained in the 300 forms includes a record of each illness or injury, a summary of the prior year's experience, and a recap that must be posted in the workplace from February 1 through April 30 each year.

While the use of Forms 300 is not mandatory, posting the information contained in the form is. Thus, posting the information contained in the 300 logs is necessary even if there were no employee injuries or illnesses within the last year.

Step 1

Keep a file of all employee accidents and illnesses to be in compliance of OSHA standards. You may be exempt from this condition if you have had less than 10 employees over the last 12 months, or if the level of risk is unusually low in your business. Low-risk businesses may include real estate offices, some retail outlets, insurance offices or other small businesses. see if you are exempt: OSHA

Step 2

Maintain records of all employee hospitalizations over the last 30 years that are related to work-related illnesses or injuries. This should include all medical records for the employees as well. In addition, records of any work-related deaths must be kept in the OSHA file for the same duration.

Step 3

File all copies of monthly safety meetings, with the date and signatures of all employees in attendance, in your records. Monthly safety meetings should explicitly cover subjects included in the OSHA handbook. Any OSHA tests or quizzes administered to employees should be placed in each employee's individual file.

Step 4

Save all documentation of OSHA inspections to keep in your file as well. This may include records of any fines or violations, as well as complaints that may have been filed on the behalf of employees.

Step 5

Ensure that all OSHA compliance records are kept in a location that is easily acceptable to any OSHA inspector. This will generally be in the same location where employees are working. Avoid keeping OSHA compliance records at a separate administrative office, or at headquarters, unless you make copies.

Step 6

Log onto the website for the Occupational Safety and Health Administration to download all forms necessary for record-keeping compliance.

Note that these forms are complex. Make life easy and safe: Use our OSHA300 web-based record keeping and reporting program. Click Here  to find out how safe, easy and economical our system is to use.


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